Welfare Group / Self-Help Group (SHG) Reqs

Question

To register a Welfare Group / Self-Help Group (SHG) in Kenya, here are the official requirements, process, and important tips:

Answer 1

✅ Requirements to Register a Welfare / Self-Help Group in Kenya

1. Group Membership

• Minimum: 10 members

• Maximum: Typically up to 100 members

• All members must be Kenyan citizens aged 18+

• Each member must provide:

  • Full names (as per ID)

  • ID number

  • Phone number

  • Signature (on group documents)

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2. Group Name

• Must be unique and not offensive or similar to an existing group.

• Suggested: 3 name options for name search (e.g. Tumaini Welfare Group, Tumaini SHG, Tumaini Community Support)

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3. Constitution

• A group constitution is required.

• Should outline:

  • Objectives

  • Membership terms

  • Leadership roles (Chair, Secretary, Treasurer)

  • Meetings and quorum

  • Elections

  • Conflict resolution

  • Financial management

  • Dissolution process

4. Leadership Structure

• At minimum, elect:

  • Chairperson

  • Secretary

  • Treasurer

• Optionally include vice-chair, organizing secretary, etc.

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5. Minutes of Formation Meeting

• Signed minutes of the meeting where:

  • The group was formed

  • Officials were elected

  • Members adopted the constitution

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6. Physical Address

• Indicate the physical location of the group (village, ward, constituency, county).

• Include P.O. Box if available.

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Registration Process

Step 1: Name Search & Reservation

• Done at the Sub-County Social Development Office

• Submit 3 preferred names.

• Takes about 2–5 working days.

Step 2: Submit Application Documents

You’ll need:

• List of members (with ID numbers and signatures)

• Minutes of the formation meeting

• Group Constitution

• Elected officials list

• Name approval confirmation

Step 3: Pay Registration Fee

• Varies by county but usually around KES 1,000–2,000

Step 4: Certificate Issuance

• If approved, the group receives a Certificate of Registration under the Ministry of Labour & Social Protection.

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After Registration

Once registered:

• Open a bank account in the group’s name (needs the certificate and group minutes).

• Begin table banking, merry-go-round, welfare activities, etc.

• Keep records and minutes of all meetings and finances.

• Renew or update records with the Ministry when needed.